How to measure productivity? And how to increase yours?

 

 

Today, we will explore the power of productivity.
This is a key skills permitting to accomplish the maximum of things in a certain time.
Persons that can deliver more than expected are highly valuable.

How to measure your productivity? How can you implement productivity techniques for yourself?

Measure your level of productive efforts - and increase your time spent on!

Pareto Law or the 80/20 law is a famous and useful principle when it comes to take a look at your productivity. Basically, it means that 20% of your actions are responsible of 80% of your results. It also means that 80% of your actions are responsible for only 20% of your results.

pareto law 20/80

To measure your productivity, take a look at your schedule on a weekly or monthly period and your results so far. Now, you will see that some actions had a big impact on your results and some had a minor impact.

 

How many hours do you work on your main objectives?

If you work 8 hours a day and you work for 1 hours on your monthly objective, maybe you could pass to 2 hours on the same objective. On a day, it is only 1 hour. But on a month, you can gain 15 hours will have take a huge advance on a monthly base. Measure how much you schedule priorities - and make productivity meets efficacity!

Planning things on your schedule is great to advance in your work. You have everything you want to do in it - and you’ll be sure to work on all your tasks. However, your schedule should prioritize tasks that fulfil your main objectives. Before schedule your tasks, be sure that these are importants.

To measure that, you can use the Eisenhower matrix:

Eisenhower matrix

Putting a degree of importance is powerful to complete your objectives. You will see that all the tasks you have to accomplish are not important and you will stay with less tasks. It will give you more control on your deadlines, and reduce your stress level.

If you decide to do only important things, you will increase the value of your work. After, you can delegate or simply erase not important things from your schedule.

By doing this, you are sure that your schedule will prioritize valuable actions in order to achieve your objectives.

 

Measure your level of one tasking - and attention of multitasking

Stanford’s studies tell that focus on to many tasks at the same time may impair your cognitive controls.

They made 3 experiments on 2 groups:

  • one of low multitaskers
  • one of high multitaskers.

What researchers found is that multi-taskers were underperforming on:

  • Focusing
  • Memorizing
  • Filtering out irrelevant information

Multitasking gives an impression of having more overview over what you have to accomplish. Whether, sometimes it is only an impression.

Dr. Daniel J. Levitin, getting into a habit of multitasking is one of the most dangerous things we can do to ourselves;

“We think that we’re doing all these things at once but the brain doesn’t work that way,’ he says. ‘Every three or four seconds we switch to another thing, we are paying attention to one thing and then the next and then the next and then we come back around again to the first. All of that switching comes at a neurobiological cost. It depletes essential neuro-resources that you need for actually doing things and thinking things.”

 

Measure how many good habits you have - and create new ones.

If you take a look at your habits, can you determine the ones that are productive and the ones that are not. For example, is looking to your social media 1 hour a day is a productive habit?

Create habits is the ability to make things easier for your daily work routine. The more good habits you have, the less effort you put in it - and you can save your energy!

People who are highly productive have habits that permit them to achieve more because they put less effort doing valuable actions.

According to an experiment made by health psychology researchers at University College London, it takes 66 days on average for your brain to create and automatise a new behavior. This is ok if you do not practice your new habit every day researches also say.

The main goal is to visualize what you want to achieve on a long-run and to stick with it for the next two months before it can be an habit.

 

Measure your productivity with the Domino’s effect - and achieve more!

The secret of productivity is to understand the domino’s effect - which is a physical effect. Basically, when you start to push one little (little) domino, it takes enough force to push a domino which is twice its height. The next domino can push another one which is twice its height and so on.

Related to productivity, by doing one little thing in a day, you may not achieve amazing results but it permits to create a synergic effect.
If you keep that consistency by the time, you will see a little action can be the starting point of amazing results.

 

Know when you have the more energy

Our energy is limited in a day. It comes by picks and we have got 3 in a day on average! It depends on people.

Generally, we have our best energy pick in the morning, after having slept. We have a clear mind and we are ready to attack tasks that require more mental efforts.

Knowing when you have these picks of energy will help you to schedule your hardest tasks in order to obtain better results.

 

In contrary of instant gratifications, productivity is a key skills that requieres time. But it is important to stick with your plans if you want to see great results!